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It's no surprise that offices seem to be getting smaller. Whether it's the result of unfortunate downsizing or simply due to more workers opting for the remote option, many companies are now making do with a limited on-site staff. Of course, those in-person employees still need to get their work done, and that means making use of the same office equipment they've always had.
However, the needs of a smaller office aren't the same as those of a larger one. If you're used to purchasing equipment for a more crowded workspace, then it's time to make some adjustments. This guide will help you to choose a new copy machine for your now more intimate working environment.
What's Different?
Before you can begin to compare new copy machines, you'll need to understand how the needs of smaller offices differ from larger ones. If your company has moved to a physically smaller space to accommodate reduced personnel, then the difference in copier size may be significant. Even if you're still operating from a larger office, choosing a unit that's too big might waste floorspace.
You'll also want to consider the roles of your staff. Many offices transitioning to a partially remote workforce keep workers who need to deal with physical documents on-site. As a result, your copying volume may not decrease as much as you expect. Always consider whether your paperwork needs have declined in concert with the number of people working in your office.
What Do You Need?
When buying for a smaller office, you'll still need to keep the basics in mind. That means selecting a copier that fits your office's requirements for volume, speed, and any additional features, such as WiFi support or added capabilities like scanning. Your space requirements will also dictate whether a floor-standing office copy machine is an option or if desktops models are a better fit.
Cloud support is one potentially novel feature worth considering. Many newer copy machines support scanning to and from cloud storage and document services. This form of integration can help create a smoother workflow with remote employees, who can immediately access documents scanned into company cloud drives.
While a smaller office might offer the opportunity to downsize some equipment and save money, make sure you aren't creating a more frustrating environment for employees that remain on-site. A reliable, high-end copy machine can improve the efficiency of any office environment, even one with noticeably fewer workers.
Share2 August 2021
